Name : Hibah Gigih Guna
NPM : 24113107
Class : 4KB-08
1. What are the definitions of business letter ? Explain more than one definition !
2. Mention the types of business letter ?
3. How many styles are there in business letter ? Explain them !
Answer
1. - A business letter is usually a letter from one company to another, or between such organizations and their customers, clients and other external parties. The overall style of letter depends on the relationship between the parties concerned. Business letters can have many types of contents, for example to request direct information or action from another party, to order supplies from a supplier, to point out a mistake by the letter's recipient, to reply directly to a request, to apologize for a wrong, or to convey goodwill. A business letter is sometimes useful because it produces a permanent written record, and may be taken more seriously by the recipient than other forms of communication
- A business letter is a letter written in formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, clients and other external parties. The overall style of letter will depend on the relationship between the parties concerned. There are many reasons to write a business letter. It could be to request direct information or action from another party, to order supplies from a supplier, to identify a mistake that was committed, to reply directly to a request, to apologize for a wrong or simply to convey goodwill. Even today, the business letter is still very useful because it produces a permanent record, is confidential, formal and delivers persuasive, well-considered messages.
2. The following types of business letters :
1. Letter of Complaint
A letter of complaint will almost certainly result in an official response if you approach it from a businesslike perspective. Make the complaint brief, to the point and polite. Politeness pays off regardless of the extent of anger you are actually feeling while composing this type of business letter.
2. Resume Cover Letter
A cover letter that accompanies a resume should revel in its brevity. You should take as little time and as few words as possible to accomplish one task: persuading the reader to anticipate reading your resume. Mention the title of the job for which you are applying, as well or one or two of your strongest selling points.
3. Letter of Recommendation
A recommendation letter allows you to use a few well-chosen words to the effect of letting someone else know how highly you value a third party. Resist the temptation to go overboard; approach your recommendation in a straightforward manner that still allows you to get the point across.
4. Letter of Resignation
An official letter of resignation is a business letter that should be fair and tactful. Be wary of burning any bridges that you may need to cross again in the future. Offer a valid reason for your resignation and avoid self-praise.
5. Job Applicant Not Hired
In some cases you may be required to write a business letter that informs a job applicant that he was not chosen for an open position. Offer an opening note of thanks for his time, compliment him on his experience or education and explain that he was just not what the company is looking for at the present time.
6. Declining Dinner Invitation
Declining a dinner invitation is a topic for a business letter that, if not done tactfully, may result in a social disadvantage. Extend your appreciation for the invitation and mention that you already have an engagement for that date. Do not go into detail about what the engagement is.
7. Reception of Gift
It is very polite to return a formal business response letting someone know that you have received her gift. Extend a personalized thanks to let her know that you are exactly aware of the contents of the gift. If possible, it is a good idea to include a sentiment suggesting that you have put the gift to use.
8. Notification of Error
When sending a business letter that lets the receiving party know that an error has been corrected, it is good business sense to include a copy of the error in question if there is paperwork evidence of it. Make the offer of additional copies of material involved in the error if necessary.
9. Thanks for Job Recommendation
A letter of thanks for a party that helped you get a job should be professional and courteous. Above all else, avoid the temptation to go overboard in offering your thanks. Be aware that your skills also helped you land the job and it was likely not handed to you as a result of the third party.
10. Information Request
A business letter that requests information should make the request specific and perfectly understandable. It is also a good idea to state the reason for the information request. Extend advance appreciation for the expected cooperation of the recipient.
3. There are 6 style business letter. that is :
1. Full block style
Writing on full block style: business letter
usually located on flattened left as letter head, date, inside address,
subject, salutation, body of letter, complementary a close, signature or as a
whole of format letter being in a position flattened left.
2. Block Style
When he was writing a business letter, for
example, a letter a request for work you must pay attention to the format or
style of letters and a typeface ( font ) used. The format of a business letter
most frequently used is the block style. Applying this format all parts of a
letter written flattened left with spaces between lines single / of a sentence
and spaced duple inter-intercity alinea or paragraphs. The image on the latter
part of this article is an example of a business letter with the format of the
block.
3. Semi-block style
Semi-blok
fromat: in a format this text parallel left and all paragraphs in the letter is
indented. Format shape on this letter on letter head, date, complementary a
close, and signature being in a position flattened right. In the layout uneven
right, but can dibilangg flattened middle. Other parts on a letter as inside
address, subject, salutation, body of letter, and enclosure if terdapatnya
attachment letter,Being flattened on the left.
4. This format Indented Style
On
the first line at the beginning of each paragraph starts with a few
spaces from the left side, the distance is usually 1 cm spacing. the
writing inside the address and signature section is done identasi. The
magnitude of the identasi on each line is directly proportional to the
order line. For example the first line does not do identasi, on the
second row done identasi 0, 5 cm, in the third line is also done
identasi 1 cm, etc. On the first line of every paragraph begins a few
spaces from the left side. Usually 1 cm spacing distance from the left
border.
5. Simplifed Style Format
Simple shapes (Simplified
Style) is a form letter that is almost similar to the shape Straight Full but
only without any greeting and closing greeting. Usually this letter goes to the
people who were working at the company. Sometimes the simple form of letter
writing is very simple without regard neatness and regularity.
6. Hanging Style Format
Hanging
Style is the Format paragrafnya hang, or leaning more to the left. the
form of this letter on letter head, date, complementary close and
signature are in the position of the Middle letters. The other part on
letters such as the inside address, salutation, body, subject of letter
are in the position of left-align. at the beginning of the paragraph,
paragraphs hanging is not spaced.
